We've Got You Covered
Since TSASRDC, Inc. is a member of USDA (United Square Dancers of America), each of our member clubs is entitled to purchase insurance (commercial general liability and accident medical) through the USDA's group insurance program. According to USDA's insurance brochure:
- Accident Medical insurance helps protect club members from financial loss due to a covered accidental bodily injury.
- Liability insurance protects the club and its members and association officials from financial loss due to unforeseen incidents which may develop into litigation against members and dance organizations.
How Do I Get Started?
Initial club enrollment is as easy as logging onto the USDA Portal at http://usda.rpsbollinger.com and enrolling your club information and roster. Be sure to complete all screens and wait for the finish screen to pop up. If you don't wait for the finish screen, nothing will be saved and you will need to start over.
Current insurance rate is $4.85/dancer. Check should be made payable to TSASRDC and mailed to
Chuck Osborn 110 Erin Rd Crossville, TN 38572.
Any checks sent to USDA will be forwarded to Chuck Osborn, thus delaying your enrollment process.
Once your payment has been processed, you will receive your certificate, which will be in effect until December 31 of the current year, by email. Annual renewals are handled in the same manner, just be sure to click in correct year box to start the process.
After initial enrollment, any new members or additional locations can be added by logging onto the same portal to add. There is no paperwork and you will receive email confirmation.
Unfortunately at this time, class rosters still must be done by getting the form from USDA site, completing class roster as well as start/end dates of class and mailing to USDA.
The accident forms must also come from USDA site.
After I Submit the Information - What Next?
- First, your insurance will become effective on January 1 or the date your enrollment form is received by the insurance company whichever comes later. (So enroll early to be sure your insurance is effect at the beginning of the year.)
- Be sure to keep your club roster up to date. Send additions to your area's insurance chairman as they join your club or class. While class members are free, you must submit names and payment for any club new members who join your club after initial enrollment. Use the add new member form for this purpose. This form as well as any other you happen to need are available on the insurance page of the USDA web site at www.usda.org.
- Before each dance inspect the premises for dangerous conditions such as broken steps, lights out, etc. which present a hazard. If any are found, complete an Inspection Form and have it signed by the building custodian. Give the custodian one copy and retain the other for your records.
- When a club (after receiving an insurance certificate) has a dance at some facility other than its regular dance place, an insurance certificate will be issued only if required by the owners of the facility. In most cases the facility owners will accept as evidence of insurance, the certificate held by the club for its regular dance facility. The insurance company must be notified even when a certificate is not required. Send a Notification of Event form to State Insurance Chairman at the address below with sufficient time for the form to be filed with the USDA by Elmer & Lottie. Use the Notification of Event form to report group travel also.
- In case of an incident, injury to an insured dancer (a dancer who is a member of an insured club), or a liability claim, report the incident as soon as possible. Use the Club Accident Report form to report the incident. After the Club Accident Report is received, you will be sent a claim form to fill out.
- There is a special form to request coverage when having a special dance at a non-club location (like a exhibition dance). If the location will not accept your club insurance as sufficient and requests a certificate of insurance, use the Request for Certificate form. The instructions for filling out the form are at the top, then mail the completed form to the address below.
If there are any questions, check-out our Frequently Asked Questions page or contact at the address, phone, or e-mail below:
Insurance Chairman